12+ Tips and Tricks to Work Faster in Microsoft Outlook
www.office.com/setup Blogs: Love it or hate it, Microsoft Outlook is still the de facto email client at many offices. It's been a while since we took a look at good old Outlook, so here are some of our favorite tricks well worth revisiting to increase your productivity in this all-in-one email, calendar, tasks, and notes program.
The instructions and details in this post are based on Outlook 2010, but they should work with both earlier and later versions of Outlook, except where otherwise noted.
General Shortcuts
The shortcuts below work across the whole program, so you can get more done whether you're reading emails or adding meeting events to your calendar. 1. Learn Outlook's keyboard shortcuts. Like Microsoft Word, Excel, and other Office apps, Outlook has unique keyboard shortcuts so you don't have to waste time moving your mouse around or drilling down through menus. Learn the ones you use most and you'll speed through your Outlook tasks. MakeUseOf has a handy Outlook keyboard shortcuts cheat sheet you can download or print out. Among the most useful:- Ctrl+R: reply to email
- Alt+R: reply to all in email or switch to the work week calendar view
- Alt+W: forward email or switch to the weekly calendar view
- Ctrl+M: F9 to Send/Receive all
- Alt+S: Send email
- Ctrl+G: open the "Go to date" dialog to jump to any date in the calendar
Copy any text to your clipboard, then in Outlook press Ctrl-V. Outlook creates a new message (or note or whatever item, depending on the folder you're viewing) with the text already pasted.So instead of creating a new item in Outlook, and then copying and pasting text in, you do both in one step.